See the Hazardous Waste Manifest Process Flowchart below.

• Requests for permission to dispose of any special waste are received NTRLBU. [LMP Appendix K.3]

• Initial requests need to specify type of waste.

• NTRLBU to make an initial assessment whether the waste meets YVLF waste acceptance criteria or is prohibited.

• Prohibited waste are:

  • Wastes which exhibit one or more of the following characteristics:

    • Explosive

    • Gas

    • Ignitable (as defined in USEPA 40 CFR Part 261)

    • Liable to spontaneous combustion

    • Emit flammable gases on contact with water

    • Oxidising

    • Organic peroxides

    • Infectious

    • Radioactive

    • Corrosive (as defined in USEPA 40 CFR Part 261)

    • Liberates of toxic gases in contact with air or water

    • Capable, by any means after disposal, of yielding another material, e.g., leachate, which possess any of the above characteristics. [RM975261-D(7)]

  • Wastes which exhibit one or more of the following characteristics:

    • Poisonous substances

    • Toxic substances (chronic or delayed effects)

    • Eco-toxic substances

    With maximum concentration of contaminants exceeding limits specified in the US EPA Toxicity Characteristic Leaching Procedure (TCLP) (or if not specified in the TLCP then 100 times the drinking water standard). [RM975261-D(7)]

  • Liquid waste where the annual limit of 150 tonnes been exceeded for the year.

• If waste is prohibited, the NTRLBU should advise the disposer of any known facilities that can accept the waste for storage or disposal. Alternatively, the NTRLBU should refer the disposer to the NCC, or other appropriate organisation for further information on suitable disposal facilities. [Technical Guidelines for Disposal to Land, WasteMINZ, Revision 3.1, 2023, Chapter 6.3]

• NTRLBU to assess whether waste is Hazardous or Special Waste.

• Special waste includes:

  • Difficult Wastes such as:

  • Animal carcasses, offal, etc.

  • Witnessed burials, condemned.

  • Merchandise, etc.

  • Trees, untreated timber. [LMP Appendix K.3]

• Hazardous Waste is waste which exhibit one or more of the following characteristics:

  • Poisonous substances

  • Toxic substances (chronic or delayed effects)

  • Eco-toxic substances

  With maximum concentration of contaminants in excess of limits specified in the US EPA Toxicity Characteristic Leaching Procedure (TCLP) (or if not specified in the TLCP then 100 times the drinking water standard).

  [RM975261-D(7)]

  [LMP Appendix K.3]

[GS - The terminology Special Waste is problematic. In the LMP is refers to difficult and hazardous wastes. But the consents refer to hazardous waste without reference to Special. I have separated the two categories. Special and hazardous.]

• Any loads of waste which may potentially contain hazardous waste must be accompanied by a Hazardous Waste Manifest. [RM975261-D(7)]

• Upon receipt of a request the disposer will be sent a manifest application form for completion. Disposers will be required to complete the application prior to becoming a user of the landfill, or in the case of regular deliveries before there is a change to the nature or quantity of the waste being disposed of at the landfill. [LMP Appendix K.3]

• 3 Online forms:

  • Application For Disposal of Hazardous Waste Form (186KB PDF)

  • Asbestos disposal manifest and certificate (140KB PDF)

  • York Valley Landfill Meth Lab Contaminant Disposal Manifest Form (133KB PDF)

• Application For Disposal of Hazardous Waste must include the following information:

  • Generator details.

  • Waste stream classification.

  • Waste constituent.

  • Waste quantity.

  • U.N. class classification.

  • Hazchem Code

  • Waste description.

  • Current storage location.

  • Declaration.

• In signing the application form, the disposer will be required to agree not to dispose of waste of a different nature or markedly different quantity except with the prior consent of the NTRLBU and to attest to the veracity of the information contained within the application. [LMP Appendix K.3]

• Material Safety Data Sheets (MSDS), where available, must accompany the application. In lieu of the applicant being able to provide a suitable MSDS, analysis of the material from a recognised laboratory will be requested by the NTRLBU. [LMP Appendix K.3]

• Failure to provide sufficient and/or suitably detailed information shall result in the waste being prohibited for disposal at York Valley Landfill. [LMP Appendix K.3]

• The NTRLBU will evaluate the information submitted and notify the applicant of whether the application has been “approved” or “declined” and provide reasons for the decision or conditions of how the material is to be presented at the landfill. [LMP Appendix K.3]

• There is a processing time of 10 working days for all manifest applications requiring no other details/information.

• Has all the relevant information been provided with the application?

• Does the waste meet the screening and/or TCLP testing criteria? (Refer to Sections K.13 and K.14)

• In the evaluation of each application for special waste disposal at York Valley Landfill the following resources shall be used by the NTRLBU to supplement the information provided by the applicant to make decisions about disposal and the physical methods or constraints that shall be applicable to that particular hazardous or special waste disposal. [LMP Appendix K.4]

• Historical Data.

  • If the subject material has previously been approved for disposal in similar or greater concentrations at York Valley Landfill, following the documented approval process, then authority for disposal may be granted without further investigation although the total volume being presented for disposal on this occasion should also be taken into consideration. [LMP Appendix K.4]

• Waste Classification for Landfill Disposal.

  • The waste is classified using the tables provided in the ‘Waste Classification for Landfill Disposal’ Section (refer to Appendix K). These tables have been adopted from Appendix I of the 2022 Disposal to Land Guidelines. The numbering and terminology used are generally consistent with the ANZECC classification system and refer in the first instance to untreated wastes. [LMP Appendix K.4]

  • Wastes with classification listed in Table K.1 must be declined. Waste types listed in Table K.2 must be subject to full analysis to show that they do not exhibit Table K.1 characteristics before going to the next stage of approval; otherwise, acceptance must be declined. [LMP Appendix K.4]

  • Wastes with classification listed in Table K.3 may possibly be acceptable, subject to further testing. Such waste types are listed in Table K.4. [LMP Appendix K.4]

• Analytical Results.

  • Any waste not approved under the waste classification criteria must undergo appropriate analysis for any contaminants that may be present in high concentrations. The sampling rationale should be disposer-specific and based on the quantity expected to be disposed to landfill. This sampling regime will be requested by the NTRLBU following receipt of the application. [LMP Appendix K.4]

  • Screening tests should be carried out on a composite sample of the material to determine the concentration of each specified contaminant. The results should be compared to the allowable maximum concentrations for screening limits shown in the tables in section K.14. [LMP Appendix K.4]

  • If contaminants are present but below the maximum allowable screening limit concentrations, the waste may possibly be accepted, subject to specific disposal conditions (e.g., maximum quantity to be accepted, burial conditions in the landfill such as depth, extent of cover, designated location). [LMP Appendix K.4]

  • If the maximum screening limit concentrations are exceeded, the applicant may choose to have a Toxicity Characteristic Leaching Procedure (TCLP) analysis carried out on a composite sample of the material to determine the leachability of each specified contaminant. The results should be compared to the allowable maximum TCLP concentrations shown in the tables in section K.14. [LMP Appendix K.4]

  • If contaminants are present but below the contaminant leachability threshold the waste may be accepted, possibly subject to specific disposal conditions (e.g., maximum quantity to be accepted, burial conditions in the landfill such as depth, extent of cover, designated location). [LMP Appendix K.4]

  • Waste exceeding the leachable concentrations given in section K.14 must be declined. In the case of petroleum hydrocarbons and polycyclic aromatic hydrocarbons contaminants must not exceed total acceptable concentration levels. [LMP Appendix K.4]

• External Resources Available to the NTRLBU.

  • If in doubt, the suitability of waste for landfill disposal should be discussed with specialists in the field of solid waste disposal. [LMP Appendix K.4]

• The NTRLBU must document any special handling procedures that would be required by the enquirer and / or the Landfill Operator to ensure the health and safety of all parties and the protection of the environment. [LMP Appendix K.3]

  [GS1 - This may be a complex technical requirement - more guidance is needed on how safe disposal procedures are established.]

• If approved, the special handling procedures must be specified on the Hazardous Waste Manifest.

• The method of disposal of special and hazardous wastes is of necessity based on the specific waste. The disposal method will consider the type of waste, volume, ability and suitability for disposal and the specific methods required at this site. [LMP 4.3.10.2]

• All empty Hazchem containers including Flammable 3 arriving at the landfill for disposal should be triple rinsed before being disposed of in the landfill. Containers greater than 20 litres capacity shall be crushed or cut up prior to landfilling. [LMP 4.3.10.2]

• Hazardous wastes with a risk of generating aerosols (such as asbestos etc) will be subject to additional controls such as:

  • Containment in hazardous waste bags, or double plastic wrapped in bundles, that can be hoisted directly from the transport truck, into pre-dug the disposal hole and immediately covered.

  • Only moved by machinery with pressurised cab system and double filtration.

• A Manifest Number is allocated to the approved manifest document and saved in the NTRLBU manifest register on NTRLBU’s SharePoint (LINK).

• A copy of the signed Manifest is sent:

  • To the Landfill Contractor

  • To the Applicant endorsed ‘Delivery to be arranged with Landfill Contractor’ and ‘Fees to be invoiced by the NTRLBU’.

• The Manifest must specify special handling procedures that are required to ensure the health and safety of all parties and the protection of the environment.

• The Applicant is required to hand a copy of the approved application, accompanied by a weighbridge certificate, to the Landfill Contractor when material is delivered to the landfill. [LMP Appendix K.3]

Note: Approval of a satisfactorily completed special waste application provides the basis of a waste acceptance agreement. The agreement also contains details of sanctions available to the Landfill Contractor should the disposer breach the terms of the agreement to accept waste. It also set out the rights of the Landfill Contractor to inspect, challenge, sample, test and, if necessary, reject any waste brought by the applicant to the landfill for disposal. [LMP Appendix K.5]

• A Manifest Number is allocated to the declined manifest document and saved in the NTRLBU manifest register on NTRLBU’s SharePoint (LINK).

• A copy of the signed Manifest is sent:

  • To the Landfill Contractor

  • To the Applicant with an explanation of the reasons why the application was declined. [LMP Appendix K.5]

• Applicants will be advised to discuss alternative disposal options with the NTRLBU.

• Advise the disposer of any known facilities that are able to accept the waste for storage or disposal. Alternatively, the NTRLBU should refer the disposer to the NCC, or other appropriate organisation for further information on suitable disposal facilities. [Technical Guidelines for Disposal to Land, WasteMINZ, Revision 3.1, 2023, Chapter 6.3]

• Applicants shall be advised to discuss alternative disposal options with the NTRLBU, or specialist staff engaged by NTRLBU. Possible alternatives might include treating the waste to reduce or eliminate its hazardous properties (if possible/practicable) or using a specialist hazardous waste company to carry out disposal. [LMP Appendix K.5]

• On receipt of a completed and duly authorised Manifest, the generator or the disposer shall contact the Landfill Contractor to arrange a time and date for delivery of the waste to the landfill. [LMP Appendix K.6]

• A minimum of 48 hours’ notice must be given.

• A copy of the Approved Special Waste Manifest together with a weighbridge certificate must accompany the delivery of any material to York Valley Landfill and be handed to the Landfill Contractor. [LMP Appendix K.6]

• Possession of an approved authorised Manifest verifies only the acceptability of the waste for landfill disposal in terms of its content. It does not confer on the disposer any right to deliver the waste to landfill without consultation with the Landfill Contractor. [LMP Appendix K.6]

• Waste without the accompanying paperwork will be rejected. The Landfill Contractor has the sole discretion to reject waste on the grounds of its consistency, specify delivery times to fit in with normal daily operations, or, where multiple loads are involved, restrict the number of deliveries per day. [LMP Appendix K.6]

• If waste is to be turned away from the landfill following inspection and an identified breach of the acceptance agreement. The Landfill Contractor shall refer the disposer to the NTRLBU, or other appropriate organisation for further information on suitable alternative disposal facilities. [LMP Appendix K.6]

• The Landfill Contractor shall also advise the NTRLBU that the waste had been illegally presented. [LMP Appendix K.6]

The Consent Holder shall maintain a record of the quantities and types of refuse accepted at the landfill.

With the exception of medical waste and asbestos wastes, no hazardous waste shall be accepted for disposal at the landfill. The definition of "hazardous waste" shall be:

i.        Wastes which exhibit one or more of the following characteristics:

• Explosive

• Gas

• Ignitable (as defined in USEPA 40 CFR Part 261)

• Liable to spontaneous combustion

• Emit flammable gases on contact with water

• Oxidising

• Organic peroxides

• Infectious

• Radioactive

• Corrosive (as defined in USEPA 40 CFR Part 261)

• Liberates of toxic gases in contact with air or water

• Capable, by any means after disposal, of yielding another material, e.g., leachate, which possess any of the above characteristics

iii.     Wastes which exhibit one or more of the following characteristics, which following testing using the US EPA Toxicity Characteristic Leaching Procedure (TCLP) results in maximum concentration of contaminants in excess of TCLP criteria detailed in Schedule 2, attached to this consent:

• Poisonous substances

• Toxic substances (chronic or delayed effects)

• Eco-toxic substances

Where TCLP limits do not exist for a substance for which a disposal request is made, the TCLP limit shall be set at 100 times the drinking water standard for that substance.

The definition of "hazardous waste" shall not include small quantities of waste products containing potentially hazardous components that are not expected to have adverse effects on the environment, such as can reasonably be expected to be contained in the municipal waste stream, and as could be contained within up to 5 cubic metres of soil from sites identified as HAIL A10 on the Hazardous Activities and Industries List (HAIL) as further defined and controlled in the “Untested HAIL A10 Soil Management Plan – York Valley Landfill”. Where such sites also have other HAIL classifications, an assessment prepared by a contaminated land specialist shall be required to confirm either: 1) the soil does not come from areas of such sites where these other potentially contaminating land-uses have occurred; or 2) that the soil meets the Schedule 2 criteria.

To minimise the potential for hazardous waste to be disposed of at the landfill the following measures shall be taken:

• the Consent Holder shall only accept potentially hazardous wastes accompanied by a completed Hazardous Waste Manifest which demonstrates that the waste complies with i and ii above;

Advice Note: This provision does not apply to up to 25 cubic metres of soil from sites identified as HAIL A10 on the Hazardous Activities and Industries List (HAIL) as further defined and controlled in the “Untested HAIL A10 Soil Management Plan – York Valley Landfill”. Condition D7.1 applies for 5 – 25 cubic metres quantities from former “broad-acre” areas of HAIL A10 sites and condition D7 applies for <5 cubic metre quantities from sites identified as HAIL A10.

• notice shall be clearly positioned at the landfill entrance to identify the hazardous wastes which are unacceptable at the landfill; and

• random inspections of incoming loads for the presence of hazardous waste shall be undertaken.

The Consent Holder shall provide an annual report to the Council’s Monitoring Officer on the types, quantities, sources and treatment of wastes accepted for disposal in accordance with the Hazardous Waste Manifest in Condition 7 of this consent. Waste Manifest records shall be made available to the Council’s Monitoring Officer on request.